Want to present to your class in a live video meet?
Microsoft Teams in Glow provides the facility for you as the teacher to present live to your class via video meet. This can be useful if you want your pupils to have the familiarity of seeing you and hearing your voice, and to hear each other.
Don’t feel under pressure to use this video meet facility right away. And take on board safeguarding and employer requirements in use of such a tool, as well as being mindful of your professional teaching association advice.
Situations will vary as to what digital resources or facilities learners have access, and when, especially if sharing the same device in a home. And Internet connection available can be highly variable from one location to another, and one home to another. If you are sharing a message or teaching point then an alternative to live video meetings could be to share a recorded video.
If you wish to have only your voice in the video meet then you might instead opt to have the camera pointing at an object (piece of work, paper on which you’ll demonstrate a teaching point, or maybe a piece of writing you’ll discussing together, or for perhaps a class toy/character/mascot figure.
Here’s how to invite everyone in a class Team to a scheduled video meet in Microsoft Teams in Glow, or to invite individuals: video meet in Microsoft Teams can be set up in 3 different ways and here’s a link to a very quick video showing how (just note that the third way is only available for staff-to-staff video meetings as chat is disabled for pupils nationally in Glow)
It’s worth being aware that for safeguarding reasons within Glow nationally currently video meetings permit only the teacher to broadcast video and to have only audio from pupil (which can also be switched on and off by the teacher), there is no access to anyone without a Glow account, and recordings are disabled.
To avoid pupils entering the class video meet before you, then there’s an additional way that you can set up the video meet in your Outlook calendar in Glow, choose to add it as an online meeting, selecting Microsoft Teams option, and then saving and opening the diary entry again before then adjusting meeting options underneath the “Join Meeting” link which is created to make all participants attendees and only you as presenter. Then copy the link for that meeting and only post it in your Team just at the time you are going to have the meeting. Once you have completed the meeting, and all pupils have left the video meet, you can then delete the meeting from the calendar to ensure pupils cannot then return later.
Note that for safeguarding reasons within Glow nationally currently video meetings permit only the teacher to broadcast video and to have only audio from pupil (which can also be switched on and off by the teacher), the chat function between pupils is disabled, there is no access to anyone without a Glow account, and recordings are disabled. These technical settings are in place to provide support to you and your learners but safeguarding is also about actions and behaviours which need to be in effect.
Managing a video meeting involves more than getting technical settings right – it’s about setting expectations around behaviours to make for the most positive experience for everyone. As you might do in a classroom you may build expectations together with your class, such as when someone is talking then others might be encouraged to mute their microphone, or using the meeting conversation box to add questions or comments. There is no single way to manage a classroom, just as there is no single way to manage a video meeting. The following are suggestions by others who have found what was helpful in their situation, so you can adapt to suit what works best for your class.
There’s no hard and fast rules about length of time to be on video. But there are a few considerations to be borne in mind. Live video meetings consume bandwidth so keeping live meetings shorter will be better for everyone taking part. If sharing a PowerPoint presentation (or other digital resource) then uploading first into the video meeting room rather than sharing your desktop will cause less bandwidth strain. Encouraging participants to mute their microphone (and camera if this is a meeting of staff colleagues, since in Glow the camera is not available to enable for pupils) when they are not speaking will help the experience be more productive for everyone.
Video meets eat bandwidth! And not everyone will have superfast broadband Internet connections. So if a video meet is something which is being undertaken then it is essential to consider how to minimise connection difficulties for all participants.
10 Tips to support students with slow Internet – a really helpful post by Matt Miller on his fabulous “Ditch that Textbook” site with lots of practical ideas for making the use of video meets friendlier for everyone, whether slow Internet connection or super fast, including easy to follow visual how-to guides.
Click on this link for the Microsoft Teams for Education support page “Creating, attending, and running meetings while using Teams for distance learning” – this gives detailed help for a teacher for setting up a meeting, guides to how to manage a meeting, and tips and advice for working with your class of learners. The page also lets you toggle to see the advice for a learner in a class, showing what they will see, how it will work from their perspective and some general guidance about being a part of an online class in a video meet in Microsoft Teams. Note that for safeguarding reasons within Glow nationally currently video meetings permit only the teacher to broadcast video and to have only audio from pupil (which can also be switched on and off by the teacher), there is no access to anyone without a Glow account, and recordings are disabled.
So you have just started using Microsoft Teams with your primary school class – now what?
Microsoft Teams can be described as an all-in-one Swiss-Army-Knife online digital tool – with facility for classroom conversations, shared space for collaborative Word documents, PowerPoint presentations, Excel spreadsheets, assignments tool for easily setting tasks for individuals, groups or the whole class (and providing feedback) and OneNote Class Notebook multi-purpose digital ring-binder, all made more accessible to all learners with Immersive Reader Learning Tools.
That might make it sound overwhelming for your class, so…
Start small – make connections
Don’t try and do everything at once!Microsoft Teams provides many features which can be used with your class but you don’t need to use them all right away. The Posts/Conversation area of a class Team is the first part users will see when they log into Teams, whether via browser, desktop app on computer/laptop, or mobile device smartphone/tablet. So this is the place suggested to start.
In the Posts tab you can share text, images or video.
So you can share information with your class either as:
Text (and where pupils can use Immersive Reader in the browser to read it aloud (pupils just click on the 3 dots to the right of the message and choose “Immersive Reader”);
Add a link to a web resource you wish the pupils to use;
Share a picture of a visual diagram of the tasks (as you might do in your classroom) – just click on the paperclip icon to upload a picture;
You might create a short video with your voice (so it’s familiar to your pupils) and the camera pointing at a piece of paper on which you are writing, or a book, picture or object such as classroom toy.
Set up channels in your class Team
When you first create a Team for your class you will automatically get a channel called the general channel. By default everyone in your class will be able to post there. And at the beginning that might be okay as everyone starts to use it.
However often you might find that you want to provide another channel within the Team for general chit-chat for the pupils and you as the teacher change the settings so that the main general channel can only have content added by you. So once you’ve set up additional channels then go into the Team settings and switch off the facility for pupils to be able to post there so that only you can post in the general channel.
You can set up channels for different areas of learning, perhaps by curricular area or for a specific topic or a group. This can help keep conversations related to each area in their respective spaces and not all jumbled together.
It’s suggested to create a channel for your class to have friendly chat so that the general channel does not get cluttered there (telling them that’s what it’s for but that you can still see it). And then restricting them from posting in the general channel. As a member of staff in a class in Microsoft Teams you are a Team Owner
Here’s how you can add an additional channel for class chat where pupils can post.
Go to the list (or tiles) showing all of your teams in Microsoft Teams
Click on the 3 dots (ellipsis) … to the right of the team name
Click “Manage channels”
Click “Add a new channel” (and name it something like Class Chat or Blether Station) and click done.
Primary teacher Roddy Graham shared his ideas for how he’d structured his class in Microsoft Teams so that there were a number of specific channels set up for specific purposes. Choosing the channels to have for your class depends on you and your class so getting the balance between too few and too many is something which only you and your experience with your class can determine. As Roddy Graham explained “Too few mean people aren’t sure whether to post something or not, or it can get too clogged up with random things. With children using these, it may take time to work successfully but here’s some channels I’m setting up for my pupils to use and why.” Here’s Roddy Graham’s channels for his class, along with the explanations for the purpose of each:
“ The Library – a place to talk about books being read at home and share any related learning they do. The Gym Hall – a place to share any physical activity they do, including home fitness or games. Ask the Teacher – a place to ask non-learning related questions, possibly things that are worrying them and they need a bit of reassurance. #NoFilter – a place to share photos of how they are spending their days so their classmates can view Taskmaster – inspired by the TV show so a place to share a fun challenge/daily task for class to tackle Literacy and Maths Tool Boxes – a place to share support resources for tasks set – websites, videos, documents The Playground – a place where the class can chat about anything they like, just as they would in their school playground. The teacher can keep track of everything pupils type (and they are told this)”
You may add additional channels as works for your class, perhaps for curricular areas, perhaps having one for pupils to offer support or share knowledge to other pupils (as teacher Carol Diamond called her channel “Tiny Teacher Talk – where they can ask each other how to do things/for hints/tips or share their knowledge about something which is their strength), or maybe a Weekly Reflections or Time Capsule Thoughts channel where pupils might share about their experiences during distance learning over the previous week,; or maybe a Fun Foto Friday, Talent Show or anything else which fits in with building the culture of your classroom community.
How can you keep your Microsoft Teams classroom organized?
Use channels for specific activities Admins only on general channel Set up a tab for week's schedule
Once you have your channels set up you can create an announcement in the General channel of your Microsoft Teams class and add a table. Into the table add links to each of the channels (to get the link just click on the three dots beside each channel name and copy the link provided. Then go back to the text in your table, highlight the text and click on the link icon to paste the link you copied.
Whether it’s naming your channels in your class in Microsoft Teams, or when sharing information or activities in posts/conversations/announcements in your class in Microsoft Teams, or in names of sections and pages in your OneNote Class Notebook attached to your Microsoft Teams class then the addition of the visual cue of an appropriate emoji makes the text easier to identify in a list and also makes it more classroom friendly.
Click here for a blogpost about the use of emojis to support education – this contains lots of information about how these can support learning, as well as lots of examples of where they have been used. And if you’re wondering how you’d find just the emoji you need then that blogpost also contains a link to Emojipedia where you can type the word you want and a suggested emoji will be shown ready for you to copy and paste where needed.
Manage the settings of your class team
Once you’ve created your class space in Microsoft Teams it would be a good idea to manage the settings so that you can make choices about what you want your pupils to be able to do in your Team.
The choices are yours as you know your class best. Your level of familiarity with the tools available might make you decide to restrict what can be done by pupils at the outset and then enable features as you and your class become familiar with them. Or you might take the opposite view and leave everything enabled and only restrict an individual feature until you’ve had a conversation with the class about it, and responsible use. So you might want to disable the facility for pupils to share stickers, memes and animated gifs (you can switch them off and on at any time), you can make sure that pupils can’t add or delete channels, and you can ensure that pupils can only edit or delete their own posts in the posts/conversations. Teams manage members settings allows a teacher at any time to mute pupils, individually or collectively, to stop postings being able to be made temporarily for any reason.
Created this little reminder for pupils on how we keep our Teams learning spaces positive, helpful & productive during our period of distance learning – Planning to pop on our pages tonight so both pupils & parents can view. Happy to share if useful @HwbNews@MicrosoftTeamspic.twitter.com/ncOdC9jMBR
If you have older children, and you are looking for your class to co-create their own set of positive online expectations, then you might find helpful this School of Education Netiquette Guidelines from Chicago’s Loyola University as the starting point for a discussion to make the positive expectations explained within them re-interpreted in child-friendly language, making them specific to your class use of Microsoft Teams, and perhaps with associated visuals created by your pupils.
Everyday Etiquette for Microsoft Teams – a detailed guide, by Matt Wade and Chris Webb, to setting expectations around managing the use of Microsoft Teams with users. This is not aimed at primary school use of Microsoft Teams (and some of the features such as private chat and video camera use in video meets don’t apply to the configuration in Glow) but may be helpful as prompts for a teacher to perhaps have pupils come up with their own class-friendly versions, dependent on their age and experience and how it’s wanted to be in their class.
So you may wish to have a way of having a check-in with your pupils, to find out how they are, to show they have connected in your online class in Microsoft Teams. You can make use of a Microsoft Forms check-in form which pupils can complete when they come into your class in Microsoft Teams – and as well as asking how they are (with responses which might be by clicking beside an appropriate choice of emoji face) you can perhaps incorporate a bit of fun, and involvement so that pupils look forward to completing it each time, by having a different light-hearted question each time. The less predictable and funnier the questions the more likely your pupils might be to look forward to completing it. And because it would be a form within Microsoft Teams it means it already keeps a note of who responded (without pupils having to type their name) for the teacher to be able to access in Microsoft Forms. Click here for a ready-made template in Microsoft Forms (on the Microsoft Education Support site) ready for you to click on “Duplicate” button and adapt your your own needs.
Teachers in their classrooms have always found ways to engage their learners, to ensure every voice is heard, to coax the reluctant participant, to check understanding, to provide opportunities for collaboration, to create the environment for every learner to demonstrate their understanding, to move learners forward and build on previous experiences.
An online environment doesn’t change these principles, but instead requires adapting different approaches using available digital tools.
Consider encouraging the positive use of praise stickers (a teacher can control through manage settings options whether these are enabled or disabled for pupils in their Microsoft Teams class) – they can be used from the posts/conversations by clicking on the Sticker icon below where you’d type a message. These can be handy to provide a more visual way of providing positive feedback without having to type – click here for a guide to how to use these, whether on mobile or desktop/laptop
20 Ways to Facilitate Online Class Participation – a post by Halden Ingwersen with 20 suggested tips which apply to any online digital platform and can be adapted for different age groups has been used as a starting point for the approach below. Some things may not apply for specific tools or age groups, but the general advice in Halden Ingwersen’s post remains consistent for when using Microsoft Teams with your primary class:
Be clear in what you expect from your class online;
Become familiar with Microsoft Teams as your class digital learning platform (you don’t need to know about every feature, but make the most of what you use and try to experience from the learner viewpoint);
Provide online spaces within Microsoft Teams for group work (that might be use of channels in Microsoft Teams where focus on specific pieces of work with groups of learners take place, or it might be a collaborative PowerPoint presentation or Word document in Teams files, or a multimedia page in the collaboration spade within the OneNote Class Notebook integrated in your Microsoft Teams class, or at its simplest it might just be using the posts/conversations ensuring the starting point for each conversation group is followed by replies to their group’s task rather than a new conversation);
Share your plan with your class, which might be co-created with your learners or an outline you present of new learning which is going to be covered;
Make sure it’s easy for learners to find their tasks – aim to be consistent as to where learners can expect to find your plan for what’s expected, and provide links or clear steps to find something new.
Provide feedback in conversations/posts – in Microsoft Teams conversations within posts respond with encouragement as you would if you were face to face in the classroom, helping build the reassurance of your learners that you are listening to what they are saying – in the text-based nature of the posts/conversations there is no opportunity for a nod or a smile, but you can encourage through the use of thumbs-up to quickly acknowledge responses
Microsoft Teams has built into it the accessibility tool Immersive Reader Learning Tools. To access in conversations/posts a pupil simply clicks on the three dots … (ellipsis) to the right of any message in the conversations/posts in Microsoft Teams then selects “Immersive Reader.” This will let the user then hear the text played as spoken audio while the individual words are simultaneously highlighted in turn as they are spoken aloud. The pupil can change the background colour to help make it more easily distinguishable to suit the pupil (which only that individual will see, no settings here affect other users) and change the size of text, font, and spacing out of letters on the page. You can even break words into syllables and highlight in different colours nouns, verbs, adjectives and adverbs (all automatically). And you can switch on picture dictionary which will let a user click on any unfamiliar word and show a Boardmaker image (where available) and hear that word spoken aloud. For pupils where English is not their first language they can also use the inbuilt translate feature to translate individual words or the whole text of any message in conversations/posts in Microsoft Teams.
Connectivity woes or technical hiccups!
Every online platform hiccups from time to time: you might get error messages, things don’t update, you can’t upload files, you can’t share what you need to share – and you can probably add to that list!
Teams provides the facility for you as the teacher to present to your class. Don’t feel under pressure to use this video meet facility right away. And take on board safeguarding and employer requirements in use of such a tool, as well as being mindful of your professional teaching association advice. If this is for you, and you want your pupils to have the familiarity of seeing you and hearing your voice then click on this link for specific step-by-step guidance to setting up a video meet in Teams for your class. If you wish to have only your voice in the video meet then you might instead opt to have the camera pointing at an object (piece of work, paper on which you’ll demonstrate a teaching point, or maybe a piece of writing you’ll discussing together, or perhaps a class toy/character figure!
The files area within a Microsoft Teams class lets pupils within that class work collaboratively (whether real-time or asynchronously). As you would with a face-to-face class the teacher sets the expectations and roles of different groups within a class so that each pupil knows who will work on which document and with whom. No setting changes or permissions need to be made. Everything saves automatically. Pupils can create collaborative real-time PowerPoint presentations, or Word documents, or Excel spreadsheets. They can be uploaded from a device or just click “new” to start one right away in the Files folder/tab in your Microsoft Teams tab. Click on this link for a how-to guide about using Office 365 to create a collaborative Word document in Glow – this is the same process in Microsoft Teams just by clicking on the Files tab in your Microsoft Teams class, with the benefit that the permissions are already set to let anyone in the class collaborate with no need to specify usernames.Click on this link for a guide to creating a collaborative PowerPoint Online and click on this link for guide to creating a collaborative Excel Online spreadsheet. This is the same process in Microsoft Teams just by clicking on the Files tab in your Microsoft Teams class, with the benefit that the permissions are already set to let anyone in the class collaborate with no need to specify usernames
Microsoft Teams includes the option to assign pupils activities, whether tasks for completion by specific dates or to assess understanding of individuals. This can be used to share assessments or quizzes, or share documents to a whole class in such a way that each pupil receives a copy ready for them to edit and submit on completion back to the teacher for feedback, without the rest of the class seeing it. Click here for a guide to making use of the assignments feature of Microsoft Teams.
OneNote Class Notebook
OneNote Class Notebook is built into Microsoft Teams. OneNote Class Notebook is like a digital ring-binder with cardboard colour dividers, and within each section you can have as many pages as you like. Each page is a freeform page which can be any size you wish, and become like your classroom whiteboard, where you can add a very wide range of content (including images, audio, video, documents, presentations, embedded Sway presentations, embedded Forms, and you can freehand draw or write just as you would on your classroom whiteboard. It all saves automatically and is accessible on any device so you can move from working on your smartphone on the OneNote app to working in the browser on a laptop (and other devices).
A OneNote Note Class Notebook already comes with the permissions for your pupils to access and collaborate on anything in the collaboration space, so you’ve no setting or permissions to worry about if you wish a group of pupils to work on something together, just create the page and tell them who’s working on it. In addition to these collaboration spaces a OneNote Class Notebook also has a section which the pupils can see, but on which only the teacher can add or edit content – handy for sharing what you might have shared on your classroom whiteboard. This is called the library space. There is also a teacher-only section which can be enabled (so you can create content ahead of time and move into the library when you wish pupils to make use of it. And the OneNote Class Notebook within Microsoft Teams also has individual sections for each pupil – which only you as teacher can see and that individual pupil (other pupils can’t see anyone else’s sections).
And if that wasn’t enough, OneNote Class Notebook built into a Microsoft Teams class also has Immersive Reader Learning Tools built in providing accessibility options for all learners.
Gathering feedback, taking quizzes to reinforce learning, or undertaking surveys of views are all the kinds of classroom activities which are ideally suited to the use of Microsoft Forms. Microsoft Forms are built right into Microsoft Teams, either in short-form quick polls with few questions added right inside posts/conversations in Microsoft Teams, or assessments or surveys as simple or as complex as you like created in Microsoft Forms and a link shared in conversations/posts in Microsoft Teams, or assigned to the class using the Assignments feature of Microsoft Teams. Whichever way Forms are assigned to the pupils the teacher then can see the results in one place, and can even be set up to be self-marking or to provide automated feedback depending on answers provided by pupils (using the branching feature of Microsoft Forms. Click here to find out more about Microsoft Forms
You’ve no doubt seen lots of teachers sharing their interactive virtual classroom images – a visually-friendly way to connect with your learners via an online platform where they can click on elements in the picture to view details of learning activities, or view videos, or read books chosen for the class, or click on a link to online resources to support their learning.
You can set up an interactive virtual classroom image in several online platforms and using a variety of digital tools. This blogpost is specifically looking at how to do so if your school uses Microsoft Teams.
What you need to set this up in Microsoft Teams
You will need the following to set up your interactive virtual classroom image:
PowerPoint in which the interactive virtual classroom image will be built
Images which you are free to use (this post will show where to access these) to create the background and items in the classroom.
Your Bitmoji character (though if you don’t want t use a cartoon-style Bitmoji character you can alternatively use the inbuilt stock character images in PowerPoint online, or a cartoon-style image you have created with another digital tool).
The links to the resources you will be adding as interactive links to the image (whether that’s videos or online resources, whether somewhere in the class files in Microsoft Teams or shared somewhere external to the class Team).
Microsoft Teams for your class – where you will share the pdf with clickable links (you can also choose to use PowerPoint online from your OneDrive if you prefer to share it as a PowerPoint show).
How to set up you virtual classroom image in PowerPoint
Interactive elements will be the links you attach to the individual items so when clicked on by your learners they will automatically be taken to what you have added. This might include websites, online resources, YouTube videos, or login to platforms your class uses.
There are different ways you can remove the background from any image so that when you place it on your background image it does not show anything from the background of the image you wish to place on the classroom background.
Using PowerPoint to remove background from an image
How to share your Interactive Virtual Classroom in Microsoft Teams
You can choose whether to share your interactive virtual classroom as a simple image (which will have no interactivity) or PDF (which will retain any interactive links you added) or PowerPoint
To create an image from PowerPoint click on File > Save as > choose location on your device > from dropdown “Save as type” choose “PNG Portable Network Graphics” format
To create a PDF from PowerPoint click on File > Save as > choose location on your device > click on “Options” and specify single slide you wish to use
When uploading to Microsoft Teams you can choose to share in the Posts/Conversations by clicking on the paperclip attachments icon – you will then be asked where you wish to share the uploaded item so choose to save in the “Class Materials” folder as this is read-only for your learners.
You can alternatively choose to upload the PowerPoint into your OneDrive and when choosing the share link ensure the permissions are set to “anyone with the link” (and ensure edit rights are disabled). To ensure the PowerPoint link opens as a play-only view for your learners to interact with it you can add &=&action=embedview to the end of the weblink from your shared PowerPoint link from OneDrive before you share it in the Microsoft Teams Posts/Conversations (this method also permits sharing outwith Microsoft Teams, such as on website or social media).
You can also upload the image from your PowerPoint slide to ThingLink to add hotspots which, when clicked by your learners, give you the option to add the links as popout windows so that the learners don’t leave your virtual classroom space. ThingLink also gives the option to have text read aloud using Immersive Reader, and also to let you add audio recordings of your voice if you choose.
Creating Visual Learning Materials with ThingLink – a free online course on the Microsoft Educator Centre guiding you through learning how to use ThingLink to bring images, video and 360-degree virtual tours to life with added popup links, voice and text notes, and more. ThingLink creations can be shared via Microsoft Teams anywhere a link can be added.
Do your learners create graphs in your classroom? Perhaps after they undertake a survey, such as a traffic survey, favourite food, eye colour, or something related to an area of study in the curriculum? There’s a whole range of digital tools available to help create graphs and charts (have a look at this blogpost “Fun or fear? Spreadsheets for Problem Solving in the Primary Classroom – fun over fear!” for a host of ideas and links to digital tools for using spreadsheets in the classroom).
Microsoft Excel is one of the most well-known and widely used digital tools for creating spreadsheets, which can easily be used to create graphs and charts. Microsoft Excel Online is available to all Glow users in Scottish schools as part of Microsoft Office 365. Excel Online is available anytime, anywhere with online access so can be accessed at home or at school (it can also tie neatly into the desktop version and mobile apps for smartphones and tablets, so that information created on one device in one location, is accessible for editing and updating on another device elsewhere).
Excel Online can be used to create spreadsheets from the beginning (or you can upload an existing Excel spreadsheet from your computer to make it available to edit online thereafter). You can keep it private to you in your own OneDrive (the online cloud storage with massive capacity available to every Glow user in Scottish schools). Or you can, at any time, choose to make a Excel Online spreadsheet visible to other users of your choice – and you can choose whether to allow them to just be able to read it without being able to make changes, or you can give other users the access rights to be able to jointly edit the spreadsheet with you. If your class is using Microsoft Teams then a Microsoft Excel spreadsheet can be created in the shared files so that all members of the class can automatically collaborate without the need to find and add specific usernames.
Here’s how to create a table and bar chart for a class traffic survey in Microsoft Excel Online
Want to know more about using Microsoft Excel Online?
Microsoft Excel – there is a wide range of resources online using Microsoft Excel as the tool to put spreadsheets in a context suitable for use by pupils in a primary classroom. Some links have been provided below. Some of these provide tutorials in the use of Excel while others provide the ready-made files along with classroom teaching notes. Excel Online is available for free to schools using Microsoft Office 365 (all schools in Scotland using Glow can access Microsoft Excel Online as part of Office 365. It’s available in OneDrive or as part of Microsoft Teams for classes so you can either create spreadsheets individually or collectively so that multiple learners can collaborate on the same Excel Online spreadsheet at the same time on different devices from anywhere).
The Beginner’s Guide to Microsoft Excel Online – a handy guide by Matthew Guay describing with screenshot illustrations how to undertake a variety of tasks in Microsoft Excel Online, from starting a new spreadsheet file, looking at options in the menu ribbons, applying functions, adding charts and tables, using the survey tool, sharing and collaborating with others, using comments and more.
Users of Glow can access Microsoft Excel Online from within Glow by clicking on the OneDrive tile on the Glow Launchpad (from where Excel Online can be accessed from the 9-square waffle), or via Microsoft Teams Files tab (for Excel Online spreadsheets shared with the rest of the class Team) or directly from the Microsoft Excel Online login https://office.live.com/start/Excel.aspx entering the Glow email address – which is usually something along the lines of the form firstname.lastname@example.org which will then take you to the usual Glow login page.
The go-to presentation-creation tool for many teachers and pupils is PowerPoint. So as your pupils are already familiar with using Microsoft PowerPoint then consider using Microsoft PowerPoint Online available to all Glow users in Scottish schools as part of Microsoft Office 365. PowerPoint Online is available anytime, anywhere with online access so can be accessed at home or at school.
You can upload an existing PowerPoint presentation from your computer or other device to your OneDrive in Office 365 in Glow (and then edit online from then onwards) or you can simply log into your OneDrive and create a new PowerPoint presentation completely online. You can choose to keep the presentation private to you in your own OneDrive (the online cloud storage with massive capacity available to every Glow user in Scottish schools). Or you can, at any time, choose to make a PowerPoint Online presentation visible to other users of your choice – and you can choose whether to allow them to just be able to view it or show it without being able to make changes, or you can give other users the access rights to be able to jointly edit the presentation with you, either at exactly the same time as you or at different times to suit each user.
Learning Tools with Immersive Reader provide users of Microsoft Office 365 (including Word and OneNote) with a range of tools to support learners with varying needs, making reading and writing more accessible for any learner. This is available to all Glow users in Scottish schools.
In a nutshell, it’s an online environment where a teacher can assign tasks, track who’s completed tasks with ease, or provide feedback to support learners, share in seconds OneNote pages to every individual pupil’s section which can only be seen by the teacher and that individual pupil, have peer-to-peer conversations for collaborative work between learners or for teachers to provide individualised support to learners through teacher-pupil discussions. It joins up features available in Office 365 for Education – the OneNote Class Notebook, messaging, calendar, feedback, groups and email especially for classrooms. It works via a browser, or computer or mobile app for smartphone or tablet.
Click on this link for an interactive step-by-step guide to Microsoft Classroom, what it looks like, how it works and how a teacher might use it with their learners. This interactive guide takes you through the steps combining video, audio, screenshots as well as inviting you to click on the sections to see what happens and move to the next step to find out how Microsoft Classroom works for a teacher.
Teachers and pupils in Scottish schools have access to Microsoft Classroom using their Glow login details. Just log into Glow, choose any Office 365 tile then, from any part of Office 365, just click on the 9-square waffle and choose the Classroom tile. Alternatively go to Microsoft Classroom website and use your Glow login details to log in straight from there https://classroom.microsoft.com/
The Microsoft Educator Community has an introduction to Microsoft Classroom guiding users through the features, setup and management of Microsoft Classroom. Educators are encouraged to sign up on the Microsoft Educators Community as recognition is then given for completion of a course and assessment in the form of badge and certificate https://education.microsoft.com/GetTrained/introduction-to-microsoft-classroom
When setting up the app on a mobile device it will usually ask for the Office 365 for Education – that will be the full Glow email address.
How to make use of existing OneNote Class Notebooks in Microsoft Classroom
Schools which have already been using Microsoft OneNote and have existing OneNote Class Notebooks can associate Microsoft Classroom with existing Class Notebooks. To do this ensure you have the desktop version of OneNote installed on your computer, and have added the Class Notebook Add-in. Then to associate an existing Class Notebook with a Microsoft Classroom click on > Connections > Map Class Notebooks.
Is there a feature you’d like to see in Microsoft Classroom?
Gathering feedback, taking quizzes to reinforce learning, undertaking surveys of views, signing up or registering for an activity – just some of the ways forms can be used by schools. And now there is the option to use Microsoft Forms – available as a free online tool which uses a Microsoft Office 365 account (available to all Glow users) to set up the form either by going to https://forms.office.com or, if already logged into Office 365, via the Forms tile in the office 365 navigation tiles waffle. Office Forms can be created by either learners or educators.
Forms work nicely on any smartphones, tablets or PCs. Setting up requires the creator to be logged in to Office 365 but those completing the created form can be completed by anyone without requiring any kind of logging in (if that setting is chosen by the form creator), or they can be anonymous (if that is the setting the creator of the form wishes to use), or if they wish to restrict responses to their class and to ensure their identity they can use the login details of office 365 users too (if that’s how the creator of the form wishes the form to be completed). So the form creator gets the choice to suit the purpose and audience of their form.
Feedback is immediate, real-time, to the form creator and the results can be displayed in different ways to suit the need of the form creator.
For Sway users you can embed a form created with office Forms live in a Sway presentation information can be shared about a topic being studied and a quiz included alongside the content.
Creating your form
Either go to https://forms.office.com and log in with your Office 365 account (for Scottish schools that will be your Glow account) or, if already logged into Office 365, choose the Forms tile in the office 365 navigation tiles waffle.
Click on + Newto start creating your new form (you can click on the title of any previously created form in order to edit that, and if you wish to base a new form on an existing form you can click on the … ellipsis to the right of the form title and choose copy – then you can edit the copy to create a new version.
Just click on “Untitled form” to edit the name of your form, and click on “Enter a description” to add explanatory text as you may wish to include to explain the purpose of the form and perhaps mentioning the intended audience. Then click “+Add question“
Choose the type of question.There are five types of answer formats:
multiple choice questions (where you can choose to accept only one answer or multiple responses)
free-text (and you can choose either short or long text)
ratings (you can choose number or star rating)
quiz-questions (where you can provide immediate feedback to anyone filling in the form as to whether the respondent gave the correct answer or not (click on the tick icon to indicate which answer would be the correct answer – and just click on the speech-bubble icon to add comments to any response choice, which may give encouraging comments or suggestions for what to do next in response to the answer given, or any kind of feedback you wish to display when a particular choice is chosen)
You can choose whether there can be multiple responses or only one answer accepted, you can require that specific questions have to be answered before a user can complete the form, and by clicking on the …ellipsis you can choose whether a subtitle (which could provide explanatory text for each question) is displayed, and whether you wish to shuffle the order of questions so that each time someone sees the form the questions are displayed in a random order.
Add as many further questions as you wish. You can re-order the questions by clicking on the upward or downward facing arrows above each question, and you can copy an existing question (and edit that copy), or delete an existing question.
Previewing your form
To see what the form will look like for people about to fill it in you can click on “preview” at the top navigation bar. You can see how the questions will be laid out on a computer, and you can also choose to see how it will look on a mobile device.
Sharing your form
Once the form is complete click on “Send form” – this will open a side panel with various choices. It will provide a link to share with those you wish to respond to the form. It will create a QR code for quick scanning by users using a mobile device, and it will provide html embed code if you wish to embed the form within a website page or blogpost. This screen also gives you the option to choose who will be able to fill out the form – you can choose only people within your organisation (for Scottish schools using Glow that would be Glow users only), and within that you can choose whether or not to record the names of those responding in the results, or you can choose to make the form available to anyone with the link (where no sign-in will be required for people responding to the form).
If you click on “See all settings” at the foot of this side panel you will get further choices:
Looking at the results of your form
When you wish to look at the responses to a form you have shared then simply open the form and click on the responses tab along the top of the screen. You will get an overview of the number of respondents, the average time taken to complete by respondents, and whether the form is still active or expired 9if you’d set it to have a deadline). There is also the option to download to a Microsoft Excel spreadsheet (which comes complete with auto-filter drop-downs to easily sort the information generated to suit your needs).
Steven Payne, an educator in Western Australia, shared the results of a mock use Microsoft Forms – showing the results, and the way in which they can be displayed, which the creator of the form can see once respondents have completed the survey.
Jim Federico commented in a tweet that Microsoft Forms being built into Office 365 for Education means no add-ins are required, and includes question types which auto-grade.
Kurt Söser, an educator in Austria, has provided a step-by-step guide to his experience setting up a quiz with Microsoft Forms and using it with his learners.
Vicent Gadea, an educator in Spain, described co-assessment using Microsoft Forms “1st time was complicated then was very powerful for us.”
Koen Timmers, an educator in Belgium, has described in a step-by-step guide, illustrated with screenshots, how to set up a form using Office Forms, and shared what the responses look like for a form he created.
Making use of Forms in the classroom
There is a range of online form tools available, each of which can generally be used in similar ways, so it can be helpful to look at how others have used these tools when thinking about how online forms can support classroom activity.
FindTime – a quick way to find a time which best suits everyone when you are trying to arrange a meeting with a group of people.
There will be many times teachers are trying to organise a meeting time for a group of colleagues (sometimes in their own school, and often with colleagues in other schools, and sometimes with people outwith schools altogether) , but when you send out a message some people may reply only to you, some people may explain how they could make one time if they re-arranged something else, some say that a particular date is their preferred time, and some they just can’t manage at all.
How do you make sense of all of these replies?
FindTime is one way of neatly taking all of that into account where you simply make some suggestions for meeting, add the people to be invited (just by adding heir email address), and everyone simply clicks on times which best suit them from the link in the email (they don’t need to log into anything), which times they can’t manage, and which they could possibly do if they re-arranged something else. And FindTime also gives you the option to hold suggestions in Outlook calendars and confirm to all attendees what the outcome was once it’s been clearly identified as the best option.
FindTime works with Office 365, so for Glow users the person who creates the meeting invitation simply has to use their Glow account to set up the meeting, but thereafter anyone can be invited to the meeting, with no need for others to be Glow users of for anyone to log into anything. The email invitation sent out includes links specific to each invited individual so they simply click on the link in their email to make their choices.
First time setup for the organiser
First time set up just needs the add-in for FindTime to be added to the Outlook calendar, in Glow Office 365. So do the following:
Log into Glow and navigate to Office 365 (Calendar).
Click on the button which says “Install for free – requires office 365” – untick the box which asks if you wish sent news of updates, and then click on the button which says “I’m ready.”
In the login screen which then appears add your Glow email address where it asks for your Microsoft Office (that will be your Glow username followed by @glow.sch.uk). That will take you to the normal Glow login screen so simply sign in as normal. A button will appear to show that the add-in for FindTime is now installed.
How to start a meeting invitation
The organiser of the meeting is the only one who has to have a Glow Microsoft Office 365 account – everyone else just needs to have an email address, which does not need to be within Glow nor Office 365. Navigate to the Internet browser tab where you have Glow Microsoft Office 365 Calendar (note that this also works from within Microsoft Office 365 Outlook email too, so the steps below work whether email or calendar part of Office e365).
Choose the drop down arrow beside “+New” and choose “Calendar event.”
Click on “Add-ins” and choose “FindTime. The first time you do this only you click on the “FindTime “link now” box which appears. Thereafter you’ll see the FindTime option each time you choose that from the add-in menu.
Underneath where it says “People” you’ll see a box which says “Add people” where you simply type email addresses of each of the people who are going to invite – once each name is typed you click on “Use this address” which displays under the email address” to add each email address one by one (don’t user the + sign beside the box as this will only add from your address book).
Now select the meeting options in the FindTime panel (it’s suggested to specify the meeting duration, then select as or as many days/times options as suit you). Then click “Next” – here you can click on the cog for “Meeting settings” to specify whether you wish to have notifications, to hold possible dates in diaries, or to automatically schedule the dates which suits everyone (probably you’d want to decide that for yourself so may no choose that last option).
Finally click on “Insert to email” and send to those you are inviting to participate.
And once you get the invitations?
Each user simply clicks on the link in their email and makes their choices (preferred option, and yes or no for each suggested time/date) before clicking on the “Submit” button. And that’s all they have to do. The organiser can go to https://findtime.microsoft.com to review meeting details of any meeting they have organised, and edit or send out details to participants as required. They can also see the details from with their calendar entry for the selected time/date in Office 365.
Docs.com from Microsoft provides a free way to share your Word, Excel, PowerPoint, OneNote, Sway and PDF documents.
These shared documents can be viewed by others just by sharing a link (whether in social media, print form or by text or email message). You can embed any shared document on a website or blog. You can choose to keep documents private to you so that you can access them only when signed in to Docs.com, or make them public for anyone to view.
You can upload your files from your computer, tablet or mobile device, or from Sway, Office Mix or OneNote online accounts, or your OneDrive cloud storage.
Documents can be grouped into collections by you – so a teacher in a classroom might group resources according to curricular area/subject, or stage or for a specific group, or for an event. So when you share the link to that collection all of the related files, resources and presentations will be displayed together.
You can create a new account or sign in with a Facebook, a Microsoft account or Office 365 – and importantly for schools works with Glow accounts, meaning that for Glow users it’s just one username and password to access and make use of this tool, as well as all of the other resources and tools within Glow.
Your Docs.com account provides you with analytics to give an overview of which documents have been viewed and how frequently. And you can also add journal entries to describe documents you have shared.
Get started with Docs.com in 3 steps – a short Powerpoint presentation, shared with Docs.com which can be viewed online, to show just how easy it is to get started with sharing a document online using Docs.com
Sharing OneNote notebooks is a particularly useful feature of Docs.com. The following video by Darrell Webster shows how useful this feature is for teachers to share with others, and how to use Docs.com to share any OneNote notebook